BioPhase Solutions

BioPhase Solutions specializes in recruiting top talented professionals for San Diego’s Scientific community. We are currently looking for an Executive Assistant to work for a leading San Diego biotechnology company.



·       Manage calendars for the Executive Team

·       Coordinate investor meetings, conferences, quarterly earnings calls, webcasts, and non-deal road shows

·       Register participants for investor conferences

·       Maintain conference/earnings calls schedule

·       Keep press release distribution lists updated

·       Upload distribution lists and press releases to and finalize press releases with newswire

·       Post press releases to website

·       Assist with social media posts/updates

·       Arrange travel/bookings for conferences and roadshows

·       Collaborate with external vendor and corporate access personnel at brokerage firms prior to roadshows

·       Liaise with brokerage and vendor firms to plan logistics for all roadshows bus tours, conferences and events

·       Develop briefing materials for management in preparation for various investor events

·       Maintain record of all interactions between IR team and investors

·       Manage up-to-date financial and investor relations information on corporate website

·       Assist in the execution, organization and tracking of Company finance documents and associated filings

·       Manage Annual Report process with finance colleagues for distribution to institutional and individual investors in the US

·       Lead point of contact for vendor management; negotiate contracts for hotels, conference call/ webcast companies, AV/staging; etc.

·       Organize meetings, including scheduling, sending reminders, arranging catering, when necessary, testing AV equipment prior to the start of the meeting and anticipating materials needed for meeting




Bachelor’s degree
Requires 5+ years of experience supporting C-level executives
Experience in the biotech/biopharma industry is highly desired
Time management and ability to meet deadlines
Excellent verbal and written communication skills
Strong organizational skills and ability to prioritize tasks and anticipate the needs of a dynamic team
Problem-solving and decision making
Proactivity and self-direction
Interpersonal skills
Advanced computer skills and expertise with MS Office Suite


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